Creating and managing events

Creating an event

Go to Events and click Create Event. The form covers everything you need:

• Title and description — what visitors see on your public event page
• Start and end date/time
• Location — in-person (venue name + address), virtual (meeting link), or hybrid
• Capacity — the total headcount for the event; leave blank for unlimited
• Registration closes — optional. After this date and time, people can't register or buy tickets themselves and the event page says registration has closed; you can still add people from the event's page. For a repeating series it closes the same time before each date.
• Instructor / trainer — optional, for classes and sessions
• Class-pack credits to book (gyms and studios) — if you sell class packs, how many credits a booking costs (0 = free to book)

Events start as a draft. Publish when you're ready and the event appears on your public site.

Recurrence and series

Turn on repetition and set a frequency (e.g. weekly), an interval ("every 2 weeks"), and a number of occurrences — Mybers generates the whole series at once. You can list skip dates so holidays are left out. Every occurrence is a real event you can edit individually, and they share a series id, which is what makes the next two features possible:

• A class pass — one monthly subscription covering the whole series.
• An evergreen app link and QR code that always opens the next upcoming session.

Set your ticket types on one occurrence and use Apply tickets to series to push them across the rest.

Ticketing

Add one or more ticket types to an event, each with its own name, price, and optional per-type capacity. Set the price to 0 for a free RSVP. Ticket types come in kinds — General, VIP, Sponsor, and Member only — so the usual way to price members differently is a Member only ticket at your member rate next to a General ticket at the public rate. Paid tickets check out through your own Stripe account. See Selling event tickets.

Capacity and waitlists

When an event or a ticket tier fills, registration stops. Extra sign-ups can be waitlisted, and cancelling a confirmed registration automatically promotes the longest-waiting person off the list.

Waivers

If your organization requires a liability waiver, members are prompted to e-sign before they can register. Editing the waiver bumps its version and asks people to re-sign next time.

Check-in

On the day, run the door from the event's check-in view — scan the QR on a ticket or digital member card, or search by name. Members can also check themselves in from their phone, and Events → Today's check-in gives you one board for every class running today. See Checking in attendees.

Managing registrations

The event detail page lists every registration with its ticket type, amount paid, and check-in status. From there you can check people in, register a walk-up, and export the attendee list to CSV.